Position Overview
Manager, Special Events
Reports to Director, Special Events
Why Join The Princess Margaret Foundation?
PMHF is a world-class organization that is clearly focused on its’ mandates which provides an important service to the community at large and, in particular, to the University Heath Network. Embracing the stated Vision “To Conquer Cancer in our Lifetime”, the spirited team of dedicated and passionate individuals implement ground-breaking fundraising initiatives each year and as such, positively affect the lives of thousands of individuals and families annually.
Last year the Community Special Events program raised over $6 million from more than 100 community events. These are primarily third party events (run by volunteer organizers and involving their networks of friends) and range in size and type from small dinner parties to large galas, golf tournaments, pledged sports events, a comedy night – the list goes on. The Foundation’s support role ranges from simply accepting a cheque to full participation with a volunteer committee in the planning and execution of an event, and the timely and accurate distribution of tax receipts.
PMHF is:
A well-respected brand, a proven foundation positioned for future growth
A values based organization – high ethical standards; truly client focused; people friendly; team based; collegial; entrepreneurial culture
A team of passionate people
An organization that provides an opportunity to carve a “unique space” while growing personally and professionally, as well as an opportunity to help shape its’ strategic direction and be a player in the growth strategy of the business
The Position
Reporting to the Director, Special Events and an integral member of the Special Events Team at The Princess Margaret Hospital Foundation, the Manager, Special Events will be responsible for the strategic management of a portfolio of events, programs and special projects, bringing them to the next level of success.
He or she will work closely with internal PMHF staff (including Finance, Annual Giving, Research, Medical Staff, and Volunteer Resources) and external groups such as Volunteer Committees and Event Organizers, Consultants, Suppliers, Corporate Sponsors, Donors, Participants, Media and General Public.
Specific Responsibilities
Grow the Special Events program:
Manage a portfolio of Special Events
Evaluate strategic direction of each event; investigate and pursue opportunities to add value
Evaluate budget each event in the portfolio to look for ways to increase revenue and opportunities for cost savings
Manage and increase Sponsorship program for a selected group of events
Develop critical path, timelines and checklists for events and ensure deadlines are met
Research and develop ideas for Signature (in House Events) and other third party events
Monitor and develop social media strategies and tools to utilize opportunities to enhance events
Manage internal and external supplier relationships and activities
Human Resources/Working Relationships
Manage staff, students and volunteers providing leadership and guidance
Develop, implement and communicate performance measures; conduct regular performance appraisals of direct reports
Develop working relationships and provide event expertise to staff, volunteers, donors and other departments of the Foundation and Hospital
Provide supervisor with regular updates on projects, volunteers and donors
Finance:
Participate in annual strategic planning and budgeting process.
Ensure financial targets are achieved as efficiently and effectively as possible
Ensure that all depositing and fund processing procedures are done in a timely manner and reconciled in accordance with the processes of the Finance Department and the CRA guidelines
Monitor portfolio of event / program budgets on a regular basis
Prepare and present financial reports of events, as required
Undertake timely financial and event analysis to identify opportunities for improvement following completion of event/program
Ensure all donor and volunteer records are up to date and accurate and appropriate in Raiser’s Edge and hard files and complies with the Foundation’s Privacy policies as required
Communications:
Develop communication materials (proposals, sponsorship packages, evaluation reports, correspondence, web content, newsletter information, etc)
Represent the Foundation in the internal and external community, including the media
Ensure clear, consistent messages regarding the Foundation and the Hospital
Provide regular event stewardship report and fund update to event donor groups
Deliver appropriate recognition to event donors and volunteers consistent with PMHF recognition policies
Administration:
Ensure special events and donor records are set up and tracked in Raiser’s Edge
Ensure information about donors complies with PIPEDA and the PMHF Privacy Policy
Take a leadership role in UHN initiatives and maintain effective inter-professional working relationships
Personal Skills Profile
In an ideal world the successful candidate will possess a special events background in the not for profit sector with a track record of success specifically when it comes to abilities to lead and inspire the team to new heights. Incredible attention to detail and technical depth, ideally with knowledge of Razors- Edge software, are must haves. He/she will be a proven team player and enjoy collaborating with the other members in the Foundation. Disciplined thinking will be critical to success. He/she must have a strong personal presence, comfortable in dealing with executives and yet able to scale down to assistant level with ease. He/she must be upbeat and positive and not at all concerned about working evenings or weekends if the job demands are such. The Foundation executive are very respectful when someone puts in this extra effort and will provide days in lieu.
Candidate’s Prior Experience
The incumbent will possess/be:
A background in fundraising and events/ 5+ years experience
Highly competent technical skills including Excel, Rasor’s Edge, Raisin and Outlook
A clear and effective communicator, both orally and in written form
An expert on key issues, like tax receipting
An engaging personality, a people person
Demonstrated experience in developing business processes
Strong financial and analytical skills
Demonstrated track record of successful project management and the ability to manage in a dynamic and ambitious environment
Demonstrated team player and leader, but can work independently
Proven ability to problem solve at a strategic level, as well as tactical execution
Results oriented, able to set priorities and to deliver consistently high professional standards
Undergraduate (or higher) Degree, CFRE Accreditation an as asset
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